location

ballito | kzn

south africa

business hours

mon - fri - 07:30 to 18:00

sat - 08:00 to 13:00

086 111 2958

call us on:

we have a wide range of apps

suitable for all businesses

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    Do you need to nurture star employees?

    Do you need to create space for both manager and employee to point out any gaps in training?

     

    Appraisal is an application that evaluates performance of employees to understand the abilities of a person for further growth and development.

    Performance appraisal serves as a motivation tool.  Through evaluating performance of employees, a person’s efficiency can be determined if the targets are achieved.  This motivates a person for a better job and helps to improve performance in the future.

     

    Our key features include:

    • The objectives of appraisal are clear, specific, timely and open.  The appraisal is fair and beneficial to both the employee and the organisation.
    • The appraisal system provides consistent, reliable and valid information.
    • The appraisal form, procedures and rules are standardised.  There are well-defined performance criteria and standards.  Employees are made fully aware of these standards as appraisal decisions affect all employees of the group.
    • Organisations differ in terms of work, size, resources and environment.  The appraisal system is designed to tailor the needs for a particular organisation.

     

    Our IT Consultants are available to guide you through choosing your hardware, software and cloud solutions. Please contact us to find out more about APL and our other products.

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    Do you spend a lot of time searching through multiple appointment books?

    Do you often refer your clients to other partners in your industry?

     

    Calendar is a cloud based application, suitable for a range of appointment-based businesses.  A daily schedule of booked, available, unavailable and emergency appointments can be seen for all team members.

     

    You can spend less time planning and more time doing with sharing calendars with partners in your industry.

     

    Schedule events by checking an individual’s availability or looking at calendars in a single view.

     

    Our key features include:

     

    • You can book appointments, see client details and notes, send daily sms’s and manage standbys.
    • Weekly profiles of team members can be set according to an individual’s work time-table.
    • Multiple documents can be uploaded into a client’s virtual file and classified into categories for security purposes.
    • Through a mutual agreement, our unique partner’s feature allows you to book an appointment for your client directly with partners in your industry.
    • Each team member can view their client appointments, update appointment notes, review client history and access uploaded documents.

     

    Our IT Consultants are available to guide you through choosing your hardware, software and cloud solutions. Please contact us to find out more about CAL and our other products.

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    How reliable are your time and attendance records?

    How long do you spend calculating overtime each week or month?

     

    You need an easy to use, fast and economical clocking system.

     

    Oficina has a user-friendly cloud based clocking system which will be able to monitor employee’s working hours, leave time, absenteeism, late arrival and early departure times.

     

    You are able to access your information and monitor your employees from anywhere in the world.

     

    Our key features include:

     

    • Electronic clocking system, eliminating manual processes and timesheets
    • Individual employee shift setup, including lunch break times
    • Comprehensive employee details with photo identification
    • Import feature allows for easy integration from other software systems
    • Security levels can be customised for each system user
    • Powerful reporting
    • Seamless integration into Oficina’s OfiPay and HRM applications

     

    Our highly-trained IT Consultants are available to guide you through choosing your hardware, software and cloud solutions.

    Please contact us to find out more about CLK and our other products.

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    Do you need to keep track of details of each fixed asset, including their date of purchase and risk assessment?

    Do you need to understand what assets you have on hand to prevent duplication of asset purchases?

     

    Fixed asset register compiles a database of all assets within an organisation and records all events in each asset’s lifecycle.  Fixed asset register can control, track and record every change that occurs during an asset’s lifetime.

     

    Our key features include:

    • Asset tracking for monitoring the movements of assets ensuring the register is up to date at all times.
    • Calculates the depreciation and reporting on all financial information associated with the fixed assets on the balance sheet.
    • Simplifies Year End Procedure.
    • Satisfy all audit requirements.

     

    Our IT Consultants are available to guide you through choosing your hardware, software and cloud solutions. Please contact us to find out more about FAR and our other products.

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    Is mounting paperwork keeping you from spending enough time with your patients?

    Do you need a simple way to invoice recurring treatments?

     

    Swift – Medical is the best solution for your medical practice.

     

    Swf–MED is a cloud based application, designed specifically to cater to the needs of the healthcare industry.  We offer integrated medical billing and management, which helps you to organise and manage your financial and administrative operations easily.

     

    Our key features include:

     

    • Multiple medical practices can be accessed from a single platform.
    • Printing of statements with correct ICD-10 codes which will help manage Medical Aid claims.
    • A history of ICD-10 and procedure codes can be seen from each patient’s account.
    • Recurring costing of treatments specific to a patient which saves time.
    • Swift-Medical includes a Calendar application that enables patient appointments to be created and tracked.
    • Easily access all patient files in seconds, without the burden of checking numerous records.
    • Detailed management and financial reports can be generated.

     

    Our IT Consultants are available to guide you through choosing your hardware, software and cloud solutions.  Please contact us to find out more about Swf-MED and our other products.

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    Do you need immediate up to date information on your vehicle stock?

    Do you need a seamless way of managing the administration process for vehicle sales?

     

    Motor Dealer is a fully integrated dealer management software system designed to easily manage all aspects of your dealership’s day to day operations. Motor dealer facilitates the administration of vehicle sales from quotation through to completion of the deal.

     

    Our key features include:

     

    • Control of over allowances and floor plan.
    • Stock Age Analysis reports which monitors and identifies slow moving stock.
    • Easy processing of vehicles brought in on trade-in’s or consignments.
    • Hassle free settlement procedures.
    • A real-time reporting system that has the ability to reconcile stock levels and accounts. Management reports such as profits, commission, SAPS and sales can be printed which assists in decision making.

     

    Our IT Consultants are available to guide you through choosing your hardware, software and cloud solutions. Please contact us to find out more about MDL and our other products.

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    Do you need to reduce costs by eliminating paper catalogues and paper sales orders?

     

    OOL is a cloud based, software system that let Distributors and Suppliers order online.  By managing stock and parts online, the items are updated in real time.

     

    Our key features include:

     

    Distributors

    • Consolidate real-time information between a Distributor and a Supplier.
    • Distributors can view the availability of spare parts at a Supplier.
    • Distributors can order parts directly onto a specific jobcard.
    • Processing orders electronically saves customer service and support time and cuts back on data entry, printing, faxes and phone calls.

     

    Suppliers

    • Suppliers can’t always fulfill orders within the required time frames.  You can now assign a back order status, and the new quantity and delivery date information provided by the supplier to some or all of the purchase order schedules.
    • Loss of sale reports.
    • Orders received not in good order can be viewed.
    • Process and view warranty orders.
    • Estimated time of arrival on orders so that cash flow can be calculated on payment.
    • Full order history.
    • Full parts catalog.

     

    Our IT Consultants are available to guide you through choosing your hardware, software and cloud solutions. Please contact us to find out more about OOL and our other products.

  •       

    Is your business still using an on-site or manual payroll system?

    Are you spending most of your time on administration and falling behind on critical work?

     

    OfiPay is a cloud based application that keeps payroll as efficient as possible.  This means a less stressed and more focused team, having more time to spend on tasks.  It can also help with employee retention by easing the headaches of staff queries and unhappiness which increase the overall perception of the organisation they are employed by.

     

    An investment in business technology needs more than just facts.

     

    Our key features include:

     

    • Pay slips can be generated for wages, fortnightly and monthly staff.
    • Pay slips can be emailed with a secure password.
    • Duplicate ID numbers checked to prevent fraud.
    • Cost to company functionality.
    • Interfaces with accounting packages.
    • Time and attendance system interface.
    • Bulk employee info update.
    • Employee Self Service Online Leave Applications.
    • Current and past pay slips are printable.
    • History Reporting.

     

    Our IT Consultants are available to guide you through choosing your hardware, software and cloud solutions. Please contact us to find out more about PAY and our other products.

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    Does your business need to gain credibility?

    How do you keep customers informed?

     

    More and more consumers use the Internet to search for the products or services they need.  Without having a website, potential customers will go to your competitors that do.

     

    Oficina designs and develop websites that are not only attractive but are responsive, user friendly and mobile accessible.  This allows you to expose your company’s products and services, helping you to generate expanding clientele.

     

    We customize your website to show off your expertise to the world.  Our website design service is ideal for any business.  We focus on making your company successful through Internet exposure.

     

    Our SERVICES WE OFFER:

     

    • Our in-house international graphic designer
    • Extensive planning and competitor analysis
    • Customer focused design process
    • Attention to detail and applying strategic and marketing insight to designs
    • Results driven, accountable design work flow and processes
    • Direct links to social media platforms
    • Hosting which includes mailboxes
    • Update your content anytime
    • Domain registration
    • Shopping carts
    • SEO optimizing
    • Payment methods which link to

             Paypal

             Master/visa cards

             Payfast

     

    Our IT Consultants are available to guide you through choosing your hardware, software and cloud solutions.  Please contact us to find out more about WEB and our other products.

about us

Oficina provides a comprehensive range of cost effective professional management and accounting systems for small, medium and large businesses. Our team have over 30 years of software development experience in creating software solutions for our clients. Our solutions are used every day by leading companies that rely on technology for their daily business operations and management.

get in touch

34 The Crest Business Park, Dawood Close,

Ballito, KZN, 4420, South Africa

call us on:

tel:  086 111 2958

fax: +27 (0)32 946 0913

086 111 2958

contact us today!